Senior Court Clerk
Under general supervision of the Court Services Supervisor, performs, and provides lead supervision over, a variety of specialized and confidential clerical tasks necessary for the day-to-day operations of the SRPMIC Community Court. This job class is treated as FLSA Non-Exempt.
Essential Functions: (Essential functions, as defined under the Americans with Disabilities Act, may vary among positions, but may include the following tasks, knowledge, abilities, skills, and other characteristics. This list of tasks ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions in this classification).
Distinguishing Features: The Senior Court Clerk is distinguished from the Court Clerk by the following responsibilities: skill set for the full performance of any clerical support task in any of the specialized areas of the Community court, lead worker responsibility over the Court Clerks, and acting as Court Services Supervisor during the Supervisors absence. The Senior Court Clerk is distinguished from the Court Services Supervisor by the latters responsibility full supervision of the Court Clerk staff.
Examples of Tasks
1. Works in each of the specialized sections the Court (civil, criminal/traffic, juvenile, and domestic violence.) and trains less experienced employees to work in these sections.
2. Answers routine questions about specialized Court related legal forms, procedures, and petitions; maintains confidentiality on all matters. Maintains confidentiality on all matters. Listens to the publics complaints, concerns, and questions; directs same to the appropriate department for additional legal assistance.
3. Types specialized documents such as criminal and traffic orders, criminal summons, jury summons, restraining orders, warrants, and notice of hearings. Assigns docket numbers to criminal and traffic complaints. Searches for information (e.g., previous fines) or documents requested by judges. Types statistics on court productivity, memos, motion, petitions, court orders, and other documents using a typewriter or keyboard, enters information into a database, photocopies appropriate information at the request of staff and/or the public;
4. Serves as hearing clerk by taking notes, ensuring the recorder is working, announcing the judge, labeling evidence, and swearing in witnesses.
5. Prepares files for court dates such as arraignments, pre-trials, bench trials, and jury trials.
6. May accept payments for the Community Court.
7. Performs other duties as assigned.
Knowledge, Abilities, Skills and Other Characteristics:
- Knowledge of the history, culture, laws, rules, customs and traditions of the Salt River Pima-Maricopa Indian Community.
- Knowledge of the purpose, current issues, projects, organization, policies, and employee responsibilities of the unit to which assigned.
- Knowledge of the formats used for a variety of correspondence and reports used by the Community Court.
- Knowledge of court work flow, practices and procedures, including those associated with confidential/sensitive information.
- Knowledge of court-oriented computerized data systems including procedures for entry and retrieval of information, applicable codes, and methods of error correction.
- Ability to organize work priorities and meet daily deadlines.
- Ability to understand and follow oral and written instructions which may entail procedural or technical detail.
- Ability to adapt to changing work situations and assignments.
- Ability to use initiative and independent judgment, while at the same time recognizing when it is appropriate to refer matters to the supervisors attention.
- Ability to learn job-related material primarily through oral instruction and observation.
- Ability to operate office support equipment requiring continuous or repetitive arm-hand movements; e.g., using a computer keyboard.
- Ability to be flexible in the timing, sequencing, and pacing of tasks in order to assist other Court employees in a team effort.
- Skill in identifying and maintaining the confidentiality of sensitive and important information while using diplomacy and tact.
- Skill in establishing and maintaining effective working relationships with those contacted in the course of work.
- Skill in communicating with and instructing others, using both technical and non-technical language as appropriate to provide customer service and/or code enforcement explanations to those for whom the subject matter is unfamiliar and/or difficult to understand.
- Skill in operating a variety of standard office equipment which may include a photocopier, fax machine, 10 key calculator, typewriter, multi-line telephone, and a personal computer.
- Skill in using word processing software.
- Skill in typing/keyboarding 40 wpm net.
Education & Experience: High school graduation or GED and experience equivalent to one year of progressively responsible full time customer service work which required regular customer contact to explain policies and procedures and/or resolve problems and complaints in a Court setting.
Equivalency: Any equivalent combination of education and/or experience that would allow the candidate to satisfactorily perform the duties of this position, will be considered.
Underfill Eligibility: An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill.
Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check. Employees are subject to random drug and alcohol testing.
SRPMIC is a mandatory covid vaccine employer. All employees are required to be fully vaccinated as a condition of employment.
“SRPMIC is an Equal Opportunity/Affirmative Action Employer” Preference will be given to a qualified Community Member, then a qualified Native American and then other qualified candidate.
In order to obtain consideration for Community member/Native American preference, applicant must submit a copy of Tribal Enrollment card or CIB which indicates enrollment in a Federally Recognized Native American Tribe by one of the following methods:
1) attach to application
2) fax (480) ###-####
3) mail or hand deliver to Human Resources.
Documentation must be received by position closing date. The IHS/BIA Form-4432 is not accepted. Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.
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